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Madelyn Helling Library Community Room
980 Helling Way, Nevada City, CA 95959
Administration Office: 530-265-1407
View the Booking Calendar in a new browser window.
Availability: Open to all community groups, non-profit organizations, individuals, County of Nevada government departments, committees and commissions. The Community Room may NOT be used for the benefit of a private individual, fundraising, or a commercial concern (including free demos leading to future business). No admission or registration fees may be charged.
Hours: 8:00 AM to 10:00 PM daily, including weekends and holidays. Keys must be picked up during Library business hours by pre-paid groups in good standing. Call 530-265-7050 for Library hours. 8:00 AM to 10:00 PM daily, including weekends and holidays.
Capacity: Group size may not exceed the room capacity posted by the Fire Marshal. The current room capacity rating is 158 (73 with tables and chairs).
Scheduling: View the Booking Calendar here. You may submit a reservation request online or call the Administration Office at 530-265-1407. Reservations are confirmed by the Library Secretary.
Fee: $10.00 per hour with a minimum of two (2) hours per session and a maximum of ten (10) hours per month. All groups must pre-pay within seven (7) days of making the reservation and have an executed agreement in place. Set up and tear down of tables and chairs are part of the rental time. Cancellations are accepted up to 72 hours of the scheduled reservation for refund of the room fee.
Deposit: A $50.00 refundable security and cleaning deposit is required within seven (7) days of making reservation to confirm. The deposit shall not operate as a limit on the Renter's liability in the event of any damage to the premises.
Premises Use: Entrance through Community Room, Community Room and Public restrooms. Lobby pass through only.
Parking: We have limited parking at the Library for LCR users, programs and general use. We encourage all groups using the LCR to carpool or park in the County lot below when space is available and walk up during public library hours. We ask all County Departments and employees to make this a common practice.
Prohibited: Smoking is prohibited in the building and within twenty (20) feet of the building; no candles or incense are permitted; and alcohol is prohibited on the grounds and in the building per County General Code Article 18.2 No access to the storage room or cabinets (except under the sink) is allowed. Animals are to be kept off of lawn and out of planters.
General Use and Cleaning: Groups are responsible for maintaining the care of the room and its furnishings. All tables / chairs must be broken down at close of meeting. Please use care with the furniture and DO NOT slide the tables/chairs on the flooring. Items may be posted to the bulletin board sections of the walls using tacks and must be removed upon exit. Use of special equipment or furniture must be approved by the Library Administration Office prior to reserving the room. Groups using the Community Room must leave the room clean and good condition for the next group including: clean the counters, sink and floors. Please see Library staff if you need a wet mop and bucket. All problems should be reported by group at beginning of rental time to (530) 265-1407. Items left in the Community Room will be placed in the library lost and found for a short time (inquire at the Circulation Desk).
Included: Approximately 10-6 foot folding tables and 65 stackable chairs; Rolling cart; Podium; Microphone (prior arrangements must be made); ceiling mounted Screen; Broom/Dust Pan, Swifter Wet Mop (use only as necessary); Sink (cold water only) with counter area (garbage bags below sink); and Wireless internet access.
Not Included: Electronic equipment (no TV/VCR, computers, projectors, power cords, phones). We do not have kitchen facilities and the maximum outlet capacity in the room is 20amps. There is one dedicated 20amp breaker above the counter area as well.
Food: The Community Room is not a food service facility. Any food that is brought into the LCR must be prepackaged manufactured snacks (i.e. cookies, muffins etc) and must be removed form the premises without cleaning of utensils at our facility. Absolutely no food service (making, transporting and serving or dispensing prepared food as in a restaurant or commissary) is permitted. Groups must provide their own cleaning supplies if serving food. Trash bags are under the sink.
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